Document Scanning Services Market Definition And Segments
Document scanning services refer to the professional services offered by companies or agencies that specialize in scanning physical documents into electronic format. This method involves scanning paper documents, files, and records at rapid speeds and converting them into digital images or searchable PDFs (Portable Document Format). These services are used by organizations to digitize their paper-based documents, making them easier to manage, store, and access.
The main types of document scanning services are onsite and offsite. Onsite document scanning service refers to a service where a scanning team comes to a client's location, such as an office or a storage facility, to digitize paper documents on-site. These services are used for the scanning of several documents, including medical record scanning, legal document scanning, blueprint and map scanning, proof of delivery scanning, human resources document scanning, newspaper and magazine scanning, accounts payable and accounts receivable document scanning, and others, by various end-use industries, such as healthcare, legal firms, BFSI (banking, financial services, and insurance), government, education, e-commerce and logistics, architecture firms, and other end users.
The document scanning services market covered in this report is segmented –
1) By Service Type: Onsite Service, Offsite Service
2) By Document Type: Medical Record Scanning, Legal Document Scanning, Blueprint And Map Scanning, Proof Of Delivery Scanning, Human Resources Document Scanning, Newspaper And Magazine Scanning, Accounts Payable and Accounts Receivable Document Scanning, Other Document Types
3) By End-Use Industry: Healthcare, Legal Firms, BFSI (Banking, Financial Services, And Insurance), Government, Education, E-commerce And Logistics, Architecture Firms, Other End Users
The document scanning market size has grown rapidly in recent years. It will grow from $4.19 billion in 2023 to $4.67 billion in 2024 at a compound annual growth rate (CAGR) of 11.5%. The growth in the historic period can be attributed to digitization initiatives, innovations in scanning technology, cost reduction, compliance requirements, business process optimization.
The document scanning market size is expected to see rapid growth in the next few years. It will grow to $7.27 billion in 2028 at a compound annual growth rate (CAGR) of 11.7%. The growth in the forecast period can be attributed to increasing volume of digital documents, rising demand for cloud-based solutions, focus on data security and privacy, emergence of AI and automation, remote workforce trends. Major trends in the forecast period include increased adoption of AI and machine learning, rise of cloud-based solutions, focus on security and compliance, integration with enterprise content management (ECM) systems, expansion of mobile scanning solutions.
Rising Adoption Of Electronic Health Records Fuels Growth In The Document Scanning Services Market
The increasing adoption of electronic health records is expected to propel the growth of document scanning services market going forward. Electronic health records (EHRs) refer to digital versions of patients' medical records that contain comprehensive information about their health and medical history, including diagnoses, medications, treatment plans, immunization dates, allergies, laboratory test results, and other relevant data. The adoption of EHRs is on the rise due to increasing prevalence of chronic diseases, cost reduction in healthcare, and increasing demand for quality and safety of patient care. Document scanning in electronic health records involves converting paper-based medical documents, such as patient charts and lab results, into digital format to facilitate efficient storage, retrieval, and sharing of patient information within electronic health record systems. For instance, in 2021, according to Office of the National Coordinator for Health Information Technology, a US-based government agency, almost all non-federal acute care hospitals (96%) and nearly four out of five office-based physicians (78%) in the United States had adopted a certified EHR. Therefore, the increasing adoption of electronic health records is driving the growth of the document scanning services market.
Major companies operating in the document scanning services market are International Business Machines Corporation, Fujitsu Limited, Iron Mountain Incorporated, Nikon Inc., Agfa-Gevaert NV, Nuance Communications Inc., Eastman Kodak Company, Flatworld Solutions Private Limited, BenQ Corporation, Chicago Records Management Inc., Smooth Solutions Inc., KnowledgeLake, Microimage Technologies Limited, Pearl Scan Solutions Ltd., DataGuard USA LLC, The Apache Software Foundation, Armstrong Archives LLC, VENSO Technologies Pvt Ltd., Pacific Records Management, Digiscribe International LLC, Document Imaging Solutions LLC, Royal Imaging Services LLC, Cleardata UK Ltd., Blue-Pencil Information Security Inc., Ripcord Inc.
Intelligent Document Scanners Transforming The Document Scanning Services Market
Major companies operating in the document scanning services market are developing intelligent document scanners, such as high-volume intelligent document processing solutions, to gain a competitive edge in the market. A high-volume intelligent document processing solution refers to a smart system or technology that can manage vast amounts of documents efficiently and intelligently. This sort of solution can process a large number of documents, such as invoices, checks, purchase orders, and other business inputs, and includes advanced capabilities like document separation, classification, extraction, and imprinting at fast rates. For instance, in April 2023, Imaging Business Machines LLC (ibml), a US-based software company, launched the FUSiON HD High Volume Document Scanner, designed to meet the rigorous imaging quality standards set by the Federal Agencies Digital Guidelines Initiative (FADGI) 3 star. This advanced scanner offers industry-leading throughput of 122 pages per minute at 600 DPI, ensuring rapid digitization of high-quality documents while meeting stringent archival requirements. With its integrated ibml Capture Suite software and FADGI (Federal Agencies Digital Guidelines Initiative) Verification module, operators can ensure consistent image quality while maintaining productivity.
Imaging Business Machines LLC Acquires Exela Technologies' IntelliScan Smart Scanning Solutions
In June 2023, Imaging Business Machines LLC (ibml), a US-based software company acquired Exela Technologies' IntelliScan Smart Scanning Solutions for an undisclosed amount. With this acquisition, ibml significantly expanded its portfolio and service coverage, strengthening its position in high-volume digitization and intelligent document processing solutions. Exela Technologies Inc. is a US-based business process automation (BPA) company that provides document digitization and high-volume scanning solutions.
North America was the largest region in the document scanning services market in 2023. Asia-Pacific is expected to be the fastest-growing region in the forecast period. The regions covered in the document scanning services market report are Asia-Pacific, Western Europe, Eastern Europe, North America, South America, Middle East, Africa.
The countries covered in the document scanning services market report are Australia, Brazil, China, France, Germany, India, Indonesia, Japan, Russia, South Korea, UK, USA, Canada, Italy, Spain.
The document scanning services market consists of revenues earned by entities by providing services such as document indexing, optical character recognition(OCR) services, file format conversion, retrieval services, and storage services. The market value includes the value of related goods sold by the service provider or included within the service offering. The document scanning services market also includes sales of document scanners, portable scanners and barcode scanners. Values in this market are ‘factory gate’ values, that is the value of goods sold by the manufacturers or creators of the goods, whether to other entities (including downstream manufacturers, wholesalers, distributors and retailers) or directly to end customers. The value of goods in this market includes related services sold by the creators of the goods.
The market value is defined as the revenues that enterprises gain from the sale of goods and/or services within the specified market and geography through sales, grants, or donations in terms of the currency (in USD, unless otherwise specified).
The revenues for a specified geography are consumption values that are revenues generated by organizations in the specified geography within the market, irrespective of where they are produced. It does not include revenues from resales along the supply chain, either further along the supply chain or as part of other products.
The document scanning services market research report is one of a series of new reports from The Business Research Company that provides document scanning services market statistics, including document scanning services industry global market size, regional shares, competitors with a document scanning services market share, detailed document scanning services market segments, market trends and opportunities, and any further data you may need to thrive in the document scanning services industry. This document scanning services market research report delivers a complete perspective of everything you need, with an in-depth analysis of the current and future scenario of the industry.